Team Administrator

Team Administrator in South West London

Team role As part of the admin team, your role will involve supporting the delivery of administration duties for the wider office. You'll have the opportunity to work independently and collaboratively within a supportive environment. You'll be backed by our impressive statistics, exciting projects, and a caring culture.

Individual duties

Typing, formatting and quality checking documents such as tender reports, tender packs, certificate of payments, and contract documents.
Assisting with office management tasks like stationery orders, fleet car management, managing survey equipment, booking meetings and booking site visits.
Directing and answering phone queries.
Logging invoices and sending them for payment.
Issuing contract documents.
Running and issuing timesheet reports on a monthly and weekly basis. Once you've shown proficiency in these areas, your role will expand to include additional responsibilities:

Writing and issuing fee proposals and fee bid documents.
Drafting and issuing invoices monthly.
Creating and issuing VAT receipts.
Ensuring accurate tracking of petty cash
Creating and archiving project files.
Assisting the admin manager with financial projections.
Analysing project costings and fees.
Becoming involved with wider, cross-office company initiatives. Skills and requirements

Strong written communication skills with a high attention to detail.
Interested in learning new skills and different systems used within the company.
Excellent interpersonal skills and the ability to work within a team and with individuals from different backgrounds and different levels.
Ability to work to deadlines, be organised and methodical when undertaking multiple related tasks. Knowledge of

Experience within the construction industry is ideal but not essential.
Proficient in Microsoft Office suite.
Knowledge and experience using InDesign (ideal but not essential)