Administrative Assistant

Job Description
The Administrative Assistant serves as the daily assistant to members of Pivotal partner team and supports the firm through front desk responsibilities. The first point of contact for our firm, this person extends professional hospitality to all visitors – clients and guests –  in addition to executing administrative tasks to the highest quality standards. Positivity, hospitality, integrity, confidentiality, and trustworthiness characterize the right person for this role. Attention to detail, initiative, coordinating a demanding schedule, and contributing to personal correspondence are key components of this position.
Job Responsibilities
Greet office visitors and direct them to the appropriate place
Answer phones in a polite and professional manner and direct the calls appropriately
Perform a variety of administrative and clerical support tasks, such as sending emails, copying, scanning, filing, record keeping, and ordering office supplies
Sort and distribute mail, ship packages 
Schedule and organize in-person and virtual meetings and prepare meeting rooms
Help colleagues with clerical and administrative tasks as needed
Send and receive confidential documents through a secure link
Plan events throughout the year, both at the office as well as offsite
Work on special projects, as needed
Assists with marketing and social media for the firm
Work with the Auburn & Opelika Chambers to ensure Pivotal is ingrained in the community