Records Document Controller

Company Description
Urban GIS, Inc. is a full-service Geographic Information Systems (GIS) consulting firm with a national presence. Founded in 2007, our mission is to make your world your way through innovation, integration, and informed decision orchestration. 
Role Description
This is a full-time hybrid role for a Geographic Information Systems Consultant at Urban GIS. The Consultant will be responsible for day-to-day tasks such as data management, analysis, and working with geospatial data. The role is located in Greensburg, PA, with flexibility for some remote work.
Job Overview:
We are seeking a detail-oriented and organized Records Document Controller to join our team. The Records Document Controller will play a crucial role in managing, organizing, and maintaining all business-related documents. This individual will be responsible for tasks ranging from scanning and uploading documents to creating templates for company-wide use. The Records Document Controller will provide compliance with laws and regulations while facilitating efficient document retrieval for authorized personnel.
Responsibilities:
Scan and Upload Documents:Utilize document management software to scan and upload paper documents, following company procedures and maintaining accuracy.
Technical Document Management:Collect, register, and organize all technical documents, including drawings and blueprints, in the company's document management system.
Document Review and Update:Regularly review and update documents to ensure accuracy, maintenance, and adherence to quality control standards.
Communication and Information Sharing:Keep all personnel informed about new document versions, changes, and procedures for obtaining document access.
Cross-Departmental Record Handling:Manage records across various departments, ensuring seamless accessibility for authorized personnel while maintaining confidentiality.
Confidentiality Maintenance:Uphold strict confidentiality regarding sensitive documents, implementing security measures to protect sensitive information.
Collaboration with Team Members:Collaborate with other team members and departments to facilitate document-related processes and resolve any issues or discrepancies.
Continuous Improvement:Participate in the continuous improvement of document management processes and recommend enhancements to increase efficiency and accuracy.
Qualifications:
High attention to detail and organizational skills.
Proficiency in document management software and MS Office Suite.
Strong communication and interpersonal skills.
Ability to handle sensitive information with confidentiality.