Accounting Assistant

At Civilitude LLC, we are innovators in land development and infrastructure, committed to delivering outstanding technical solutions with efficiency and precision. Our journey began with a dedication to meeting tight deadlines, a principle that remains central to our operations. Over time, we have expanded from focusing on K-12 schools and affordable housing to managing a diverse portfolio of public and private projects, driven by a relentless pursuit of excellence and sustainable growth.
We are a part of the Hexah group of companies, and while this position will primarily be servicing Civilitude, there will be opportunities to work with multiple groups. We seek a qualified individual to assist with accounts receivable in our accounting department. Our team is dynamic, offering numerous opportunities for learning, growth, and advancement as the company expands.
Responsibilities include:
Perform and maintain the accounts receivable records including, 
Coordinating with project managers to receive requested data on time. 
Preparing and sending customer invoices monthly. 
Tracking and receiving customer payments.
Sending routine customer balance statements. 
Reviewing accounts receivable aging and following up on payment collections. 
Monitor emails received to the accounting department and respond appropriately. 
Resolve customer and vendor issues.  
Communicate with accounts payable to ensure accurate records. 
Coordinate with business development to ensure customer billings align with proposals. 
Serve as a backup for administrative duties, such as opening the mail, answering the telephone, running errands, or purchasing office supplies. 
Create or modify documents such as reports, letters, spreadsheets, and presentations. 
Assist with other accounting data entry, analysis or reporting tasks as needed.  
Document and maintain standard operating procedures for assigned duties. 
Other duties as requested.
Requirements
Accounting education or 2-5 years of equivalent work experience, or a combination thereof
Honesty, integrity, dependability. 
Willing to take ownership of tasks and commit to high quality results. 
Excellent prioritization, organization, and time management skills. 
Great attention to detail with an eye for accuracy. 
Ability to drive results from coworkers with a soft touch. 
Customer service skills, including professional writing and verbal communication. 
Ability to multi-task and adapt to changes quickly.
Experience with Microsoft Office Suite or Google Suite.
Experience with QuickBooks or similar accounting software is a plus.
Experience with project invoicing is a plus.
Benefits
We offer a competitive benefits package which includes:
Health and Wellness Benefits
Medical, Dental, and Vision Insurance
Worker's Compensation Insurance
Disability Insurance
Health Savings Account
Work/Life Balance
Paid time off
Paid company holidays
Parental Leave
Retirement Benefits
401k
Up to a 3% company contribution
Ongoing Learning
Professional Development and Learning