Executive Assistant

Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes and types to make their coffee better. 
This role is responsible for supporting the executive leadership of a rapidly growing company by identifying the needs of the CEO; through strategic planning, clear communication, and the ability to manage multiple priorities in a fast-paced environment. This position is new to the company which is pivotal in ensuring the effectiveness of our leadership and alignment of business goals with daily operations.
The key responsibilities for this role include, but are not limited to:
Execute all administrative tasks required to efficiently and productively support the CEO
Contribute to the management of Human Resources tasks and projects for the CFO/COO 
Project coordination with team and stakeholders, ensuring that strategic goals are met
Interface with multiple departments for overall business development planning
Provide timely reminders of upcoming meetings, commitments and deadlines
Review meeting requests, prioritize appointments and coordinate calendar management 
Arrange complex and detailed travel plans, event planning, and some personal assistant duties
Monitor email and other communications including reviewing and drafting correspondence
Input accurate data into CRM database in a timely manner
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Maintain confidential information with discretion
Minimum Qualifications (Knowledge, Skills, and Abilities)
Bachelor's degree (B.A./B.S.) from a four-year college or university; or equivalent combination of education and experience. Experience in the coffee and/or foodservice industry preferred. 
Valid driver's license with the ability to be insured
Ability to develop and maintain strong relationships with clients and co-workers
Strong oral and written communication skills
Demonstrated time management skills required
Analytical and problem-solving abilities
Self-motivated; ability to work independently while managing multiple projects and deadlines
Strong computer aptitude, including experience with Google Suite (Gmail, Docs, and Sheets), knowledge of CRM software is preferred
Preferred Qualifications (Knowledge, Skills, and Abilities)
Previous Executive Assistant experience
Familiarity with NetSuite
Basic knowledge of general coffee industry
ESI as an Employer
Annual salary range $55,000 - $65,000
Health & dental insurance 
Retirement account matching
Generous vacation policy & paid holidays
Company paid life insurance & long term disability
New company issued MacBook
Our subsidized gym membership option
Ongoing career development & training
Educational assistance program which reimburses tuition expenses
Access to professional coffee bar 
Discounts on products