Medical Secretary

Are you familiar with Emis and Referrals?

Do you have excellent secretarial skills along with a knowledge of medical terminology?

We are working with a lovely GP Practice based in Aylesbury whom require a permanent Medical Secretary to join them.

Hours: 20-25 hours flexible per week

· To provide comprehensive typing, referral and clerical duties to achieve an efficient and effective secretarial service, using Windows 10 and Emis software

· To provide an accurate and efficient typing service to the Practice producing referral letters, invoices for insurance purposes and other general correspondence

· Undertake a variety of administrative duties to assist in the smooth running of the Practice

Duties and Responsibilities:

· Type referral letters and medical reports, utilising both copy typing and IT skills, providing a full secretarial service

· Ensure all work is accurate and completed in a timely manner

· Maintain confidentiality at all times

· Effectively liaise with Practice, Primary Care Organisations, patients and other external organisations to assist promptly with the resolution and administration of queries

· Create referrals using the NHS e-referral system

· Monitor and check tasks and work flows to ensure urgent and two week wait referral are received and appointments made

· Book urgent and routine hospital appointments for patients using the NHS e-referral system

· Check systems for referral rejections and appointments made

· Ensure mail is signed ready for franking and posting at the appropriate time

· Organise medical reports and prepare them, in a timely manner, to give to GPs for completion. Document progress

· Photocopying of medical notes when required

· Send invoices to insurance companies, monitor payments and chase unpaid invoices

· Communicate effectively with other members of the administration team to ensure policies and procedures are kept up to date

· Attend meetings when required and be the Minute taker

· To work safely at all times in accordance with legislation and Practice policies and procedures

· Keep databases up to date, where required

· Any other reasonable duties requested by the Practice Manager or GP

We look forward to your application