Accounts Payable Assistant

We have a vacancy for our client based near Heathrow and it is Monday to Friday 0900-17.30.

Please only apply for this role if you have a Freight Forwarding Background.

The purpose of the role is to ensure that the accounting functions of purchase ledger are performed in an effective manner in line with the company’s directives and to produce reports as required.

To ensure carrying out month/year end process in a timely and accurate way.

Accounts Payable:

Manage the full cycle of accounts payable processes including invoice processing, payment processing, and reconciliation

Verify, code, and enter invoices into SAP accurately and in a timely manner

Communicate effectively with vendors and internal departments to resolve any billing discrepancies or issues

Conduct regular audits of accounts payable data to ensure accuracy and compliance with company policies and procedures

Collaborate with the finance team to support month-end and year-end closing activities

Assist in recording accruals and prepayments based on expected expenses.

Maintain Creditor/Vendor database in in-house system

Monitor all department purchasing processes and advise Finance Manager when performance is not according to agreed procedures

Assist with preparation of quarterly VAT return

General Admin:

Maintain a filing of Spending application forms after MD’s approvals.

Other ad hoc duties including providing reports, analysing data, monthly reporting and support to various departments

Key Skills:

Relevant qualifications or qualification by experience, Freight Forwarding Knowledge

Capable of working 5 days a week in the office

Ability to communicate effectively

Strong attention to detail

Self-motivated, so can operate independently with minimum daily direction

Strong IT skills including competency in MS Office and finance software(SAP)