Accounts Payable Clerk

Job Summary:As an Accounts Payable Clerk, you will play a crucial role in the financial operations of our organization by ensuring timely and accurate processing of vendor invoices and payments. You will be responsible for verifying the accuracy of invoices, obtaining approvals, and maintaining vendor relationships. Proficiency in accounting software, including Microsoft Dynamics, is essential for this role.
Responsibilities:
Invoice Processing: Receive, review, and process vendor invoices accurately and in a timely manner using Microsoft Dynamics software.
Vendor Management: Maintain vendor records, including contact information, payment terms, and account details. Develop and maintain positive relationships with vendors to ensure smooth processing of invoices and resolve any discrepancies or issues promptly.
Payment Processing: Prepare and process payments to vendors via check, electronic funds transfer (EFT), or other approved methods in accordance with payment terms and company policies.
Expense Reimbursements: Process employee expense reports, verifying receipts and ensuring compliance with company policies and procedures.
Account Reconciliation: Reconcile vendor statements with accounts payable records to ensure accuracy and resolve any discrepancies.
Data Entry: Accurately enter and update financial data, including invoice details, payment information, and general ledger coding.
Reporting: Generate reports on accounts payable aging, outstanding invoices, and payment status for management review.
Compliance: Ensure compliance with company policies, accounting standards, and regulatory requirements in all accounts payable processes.
Communication: Communicate professionally and promptly with vendors and internal stakeholders regarding invoice inquiries, payment status, and resolution of payment issues.
Qualifications:
Education: High school diploma or equivalent required. Associates degree or certification in Accounting, Finance, or related field preferred.
Experience: Previous experience in accounts payable, bookkeeping, or related field is desirable.
Software Proficiency: Proficiency in Microsoft Dynamics or similar accounting software is required. Experience with Microsoft Excel and other Microsoft Office applications is a plus.
Attention to Detail: Strong attention to detail and accuracy in data entry and invoice processing.
Organizational Skills: Exceptional organizational and time management skills to prioritize tasks effectively and meet deadlines.
Problem-Solving Skills: Ability to analyze invoice discrepancies and payment issues and propose effective solutions.
Team Player: Ability to work collaboratively in a team environment and communicate effectively with coworkers and vendors.