Administrative Assistant - Stores

Job Description
The Administrative Assistant  will provide general administrative support. The Administrative Assistant will be required to work on-site 5 days a week (M-F). 
(50%) Assist with Staffing and Coordinate New Hire Orientation
•    Act as the main point of contact for new hires
•    Manage the Applicant Tracking System; hire in new team members, process new hires and promotions, close out candidate applications   
•    Maintain interview scheduling for candidates 
•    Coordinate new hire orientation and communicate logistics to new hires; background check/MVR results, schedule time, new hire paperwork to complete, etc. 
•    Track and maintain new hire documents
•    Maintain new hire orientation sign-up
•    Process all rehire checks in ATS 
(15%) Provide Administrative Support and Assistance  
•    Manage phone calls and correspondence (e-mail, letters, packages etc.)
•    Support the market team and Director in administrative tasks and programs
•    Prepare expense reports for Director 
•    Order supplies, equipment, and other materials for the department, stores and office
•    Office facilities and general office management
•    Compile reports, maintain market rankings and achievers’ program 
•    Assist in updating and finalizing agendas, office maps and presentation materials
•    Help coordinate facilities maintenance with stores and district managers
(10%) Coordinate Meetings, Events, and Travel 
•    Assist in scheduling/coordinating travel and travel itineraries for Director – Corporate Operations and market visitors 
•    Logistical coordinator for market rallies, retreats, meetings and other events
•    Coordinate market event calendars and schedule 
•    Organize, coordinate and communicate department meetings, both onsite and offsite, including accommodations and meeting rooms, meal services, materials preparation and coordinating required follow up for action items 
•    Coordination of social activities; team member birthdays, anniversaries, team vacation parties, etc. 
(25%) Assist with Team Member Compliance   
•    Maintenance of compliance activities including new hire paperwork, MVR, DEA, labor compliance and background checks, etc. 
•    Partner with the compliance team to request adjudications 
•    Assist with HR and payroll administrative support for market
•    Provide store team members support for lock outs, active team members MVRs and troubleshooting TM clock-in problems