PA

Our client is looking for a PA for their site in Port Glasgow

Client Details

A leader in their field

Description

Organise and undertake a robust and comprehensive secretariat service to the Board and its Committees, to ensure the effective and efficient administration of Board activity.
Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review.
Telephone and email communications.
Provide professional and personal administrative support to Senior Leadership Team.
Ensure tasks for key projects are being completed by the relevant team members.
Efficient diary management, including prioritising commitments, forward planning.
Prepare agendas, and ensure relevant documentation is distributed prior to meetings.
Production and distribution of documents, reports, presentations, and minutes.
Support with ad-hoc requests from the wider team including events, meeting support, projects, etc.
Appointment, travel and meeting management.
Paperwork and document management.
Setting up and clearing away of meetings.
Other ad-hoc duties as and when required within the scope of the role.Profile

Strong minute taking experience.
Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving.
Ability to prioritise and co-ordinate tasks efficiently, whilst working to tight deadlines.
Excellent communication and written skills.
Diligent work ethic with accurate and flawless attention to detail.
Calendar Management/strong IT skills (Microsoft Word, Excel, Outlook, PowerPoint, PDF Editor, MS Teams, Zoom, etc.)
Ability to work independently and as part of a team.
Ability to build trust and rapport, and to demonstrate tact and discretion when dealing with confidential information.Job Offer

37 hours per week - Monday to Thursday 8am - 4:30pm and Friday 8am - 1pm
This role is office based
Salary £35,000