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The Company
GlobalData is the leading business intelligence provider, creating trusted intelligence on the world’s largest industries by leveraging its unique data, expert analysis, and innovative solutions. (url removed)
- Selected by London Stock Exchange as one of the top companies to inspire Britain.
- Acquired in December 2015 due to exponential YoY growth and now listed on the London Stock Exchange more than £1 billion market cap.
- 17 offices globally, including London, Sydney, San Francisco, New York & Boston.
- Industry Leaders Pharma, Consumer and Financial Services sectors.
Our core Values:
Courage:
We are motivated to make a positive impact for all. We are confident, determined, and resilient. We own our actions and can be trusted to do what is right.
Curiosity:
We are hungry for knowledge and embrace innovation. We are open-minded and make fact-based decisions. We are fast, flexible, and welcome change.
Collaboration:
We work together to help our customers and colleagues succeed. We communicate clearly, openly, and simply. We combine our resources to find opportunities and achieve the best outcome.
The Role:
Arena International part of GlobalData Plc produces c 50 marketing leading international conferences, 100 webinars/digital meetings & private networking events annually across Healthcare, Financial Services and Consumer sectors
We are seeking a highly organised and analytical Awards & Events Project Manager to support our current programme of conferences and awards dinners, responsible for leading and delivering from beginning to end of each project while working with all stakeholders - internal and external.
- Highly organised and confident Awards & Events Project Manager lead deliver of c.6 awards dinners and conferences per year.
- Able to take ownership of the awards schedule including end to end project planning and delivery
- Have excellent attention to detail and ability to juggle multiple tasks and deadlines
- Able to work closely with the sales, marketing and contents teams on a daily/weekly basis
- Manage and add value to our awards programme by implementing new features and improved efficiencies
- Building strong and successful relationships with event sponsors, clients and suppliers
- Flexible to travel internationally when required.
- Able to hit the ground running, define clear roles and responsibilities for the internal teams and ensure they adhere to them
Awards & Event Process
- Organise key activities; launch, entry period, shortlisting, judging, master jury sessions, and winners announcements
- Develop and build relationships with the judges, editorial/content and marketing activities with other members of the events team
- Create awards tracker templates for each event to share with the wider team; make sure stakeholders adhere to timelines for nominations and trophy orders; co-ordinate announcements
- Chase nominations from interested parties and drive new nominations from leads
- Management of Judges; schedule briefings and set up
- Full management of table planning and manage client expectations; chase VIP table names from sponsors
Awards & Event Delivery
- End to end budget management and delivery; Financial reporting, invoice, commissions, reconciliation
- Venue sourcing and negotiation
- Source, negotiate and secure suppliers: F&B, trophies, AV, staging, entertainment, printing, ceremonial hosts/MCs
- Lead and deliver the event end to end
- Upkeep of registrations (sponsors and guests) and attendees, dietary requirements to support table planning
- Coordinate travel arrangements for internal staff
- Prepare all onsite materials, equipment and on-the-day setup
- Onsite registration check for dinner attendees and last minute table planning changes
- Liaison with the design department to ensure timely and accurate production of signage, printed materials and all contents of delegate packs
- Regular upkeep of the checklist
- Host and lead on weekly awards meetings with the event team (marketing, sales, production, editorial, and operations)
Requirements:
- Minimum 4 years of organising conferences and awards dinners
- Possess strong administrative skills
- Natural communicator able to bring together all stakeholders both internal an external
- Proven ability to work as part of a team and ensure faultless delivery of every event.
- Be exceptionally well-organised when it comes to managing and updating CRM systems regularly
- Optimise revenue opportunities (e.g. branding)
- A natural enthusiasm for event organising and for getting things done - a 'can do' attitude is a must
- Ability to work autonomously
- Familiar with Microsoft apps (Word, Excel, PowerPoint)
- Fast learner
- Some copywriting and email marketing
- Able to provide solutions to problems and evaluate the outcome
- Manage event from start to finish
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