Accounts Receivable Administrator

Job Summary:We are looking for a skilled Accounts Receivable Administrator to join our finance team. The Accounts Receivable Administrator will be responsible for managing the accounts receivable process efficiently and accurately. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with both internal teams and external customers. The ideal candidate will have a solid understanding of accounting principles and experience in accounts receivable functions.
Responsibilities:
Invoice Processing:
Generate and process invoices accurately and in a timely manner.
Verify the accuracy of billing data and resolve any discrepancies.
Accounts Receivable Management:
Monitor accounts receivable aging reports to track outstanding balances.
Follow up with customers to ensure timely payment and resolve payment discrepancies.
Maintain up-to-date records of customer transactions and interactions.
Cash Application:
Apply payments received from customers to their respective accounts accurately.
Reconcile payments with invoices and investigate and resolve any discrepancies.
Collections:
Contact customers with overdue accounts to facilitate payment.
Collaborate with the collections team to escalate delinquent accounts and implement collection strategies.
Customer Service:
Respond to customer inquiries regarding billing and account status promptly and professionally.
Build and maintain positive relationships with customers to facilitate the resolution of payment issues.
Reporting and Analysis:
Prepare accounts receivable reports, including aging analysis and cash flow projections.
Analyze accounts receivable data to identify trends and areas for improvement.
Documentation and Recordkeeping:
Maintain accurate and organized records of accounts receivable transactions and communications.
Ensure compliance with company policies, accounting standards, and regulatory requirements.
Requirements:
Bachelor's degree in Accounting, Finance, or related field preferred.
Proven experience in accounts receivable or related financial roles.
Strong understanding of accounting principles and practices.
Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP).
Excellent communication and interpersonal skills.
Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
Attention to detail and accuracy in data entry and recordkeeping.
Problem-solving skills and the ability to resolve issues independently.
Experience with collections and customer service is a plus.