Assistant (Legal Secretary)

Description/Job Summary
The Assistant (Legal Secretary) is responsible for providing support for attorneys and/or senior management, performing a variety of administrative duties.
Responsibilities/Duties
Answer multiple phone lines ; screen and direct calls, as appropriate
Maintain calendars, schedule meetings, and arrange conference/teleconference calls
Create, revise, format and proofread letters, memos and various legal documents
Create, revise and manipulate Excel spreadsheets
Create and maintain electronic files utilizing the Firm's document management system
Utilize various office machines to transmit data, print, duplicate, and PDF
Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
Coordinate with Conference Services/Reception when scheduling meetings for room reservations audio/visual equipment needs
Prepare and process client bills, working closely with Billing department
Process expenses through Firm expense application
Prepare attorney diaries through Firm diary application
Provide backup coverage for other assistants
Perform other duties as assigned, including assistance with personal matters for assigned attorneys
Required Skills
3+ years of administrative experience in a legal or professional services environment
Excellent computer skills, including, MS WORD and Outlook. Proficiency in Excel and PowerPoint strongly preferred.
Excellent written and verbal communication skills
Strong attention to detail
Excellent organizational skills
Ability to adapt to evolving technology platforms
Proactive and enthusiastic approach to client service and team work
Must be able to work collaboratively in a team environment
Ability to use diplomacy and discretion in relaying information
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Preferred Skills
1+ years of secretarial experience in a large law firm environment
Required Education
High School diploma or GED equivalent
Preferred Education
Bachelor's degree preferred
Details
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