Office coordinator in Lagos, west Algarve

We're looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. The position is an integral part of ensuring that our office operations run smoothly and are successful in supporting other business activities. Responsibilities include:

• Follow the office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems
• Support other teams with various administrative tasks (redirecting calls, scheduling different tasks, coordinating the suppliers, etc.)
• Greet and assist visitors when they arrive at the office
• Monitor office expenditures, control invoices
• Deal with customer complaints or issues on the phone and in person.
• Monitor office supplies inventory and place orders.

Requirements and skills:

• English & Portuguese reading, writing and oral
• A high-level communication and organisational skills. The ability to multitask is important
• Experience in customer service will be a plus
• Outstanding knowledge of Google Workspace, Docs, Sheets etc. and should be able to work with typical office equipment
• Excellent communication and interpersonal skills
• Organised with the ability to prioritise and multi-task
• Reliable with patience and professionalism

An Office Coordinator oversees the office environment, manages office tasks and communications and assists upper management with key functions. They provide assistance with incoming & outgoing emails, phone calls, mail, and coordinating meetings.