Corporate Receptionist/Administrator

Corporate Receptionist/Administrator - amazing offices and strong development opportunities - central Oxford

£23,000 - £26,000 plus company bonus and first rate benefits

Are you looking for an opportunity in a large professional firm that could lead to a role as an office manager or events?

Global CTS Recruitment have partnered with a new professional client who are looking for a shining star with the potential to develop over time into either an office management, marketing or events role. You will have a great confident personality, be presented to a high standard and be happy to work as part of a strong business support team.

Joining a team of 60, you will be responsible for providing administrative and facilities services to the Oxford office. The role will report to the Facilities Manager and Executive Services Manager and is responsible for the smooth operation of the facilities functions within the Oxford office. This role will also include a range of administrative assistant tasks.

Main responsibilities

* First point of contact for Facilities and Health & Safety issues within the office

* First point of contact with building landlord/managing agents

* Welcoming visitors to the firm in a polite and professional manner

* Provide assistance to other Business Support Functions that are not based in this office

* Process all incoming and outgoing mail and arrange couriers

* Undertake reprographic duties to the highest standard (i.e. photocopying and scanning post/documents/files, creating USB Data Sticks and collating/binding documents)

* Ensure the office equipment and furniture is usable and arrange repairs or replacement as necessary

* Maintaining the meeting room diaries and coordinate catering requirements for client meetings, seminars, and mediations

* Ensure equipment is available, set up correctly working prior to the start of meetings/seminars

* Monitor and replenish kitchen and stationery supplies, ensuring stock levels are maintained

* Conduct new joiners facilities induction (office tour, fire evacuation, issue security passes etc)

* Adding and amending contacts, flagging duplicate entries, logging referrals, managing mailing lists

* Assist with online finance forms including raising purchase orders

Experience and skills

* Experience in a similar role, such as an Administrative Assistant or Facilities

* Front of house to include reception duties or a customer facing role

* Experience of providing support across several areas to multiple people eg - diary management, arranging travel, organising small office events

* Excellent knowledge of Microsoft Office systems; Outlook, Word, PowerPoint

No terminology used in this job description is intended to discriminate against a person’s age, race, religion, gender, marital status, colour, disability or sexual orientation. Each candidate is only assessed on their merits, qualifications and abilities to perform the duties of the job described above. In submitting your CV to Global CTS Ltd via email, social media, our website (general submission or vacancy application) or to a Global CTS vacancy via a jobs board you imply consent for Global CTS to process your personal data for the purposes of considering your suitability for vacancies and provision of work-finding services. We will never pass on your CV/details without receiving prior permission from yourself